diff --git a/content/docs/rfcs/alias-forwarder-email-service/_index.md b/content/docs/rfcs/alias-forwarder-email-service/_index.md index 5a5afa0e..ce28bca3 100644 --- a/content/docs/rfcs/alias-forwarder-email-service/_index.md +++ b/content/docs/rfcs/alias-forwarder-email-service/_index.md @@ -13,9 +13,9 @@ This RFC investigates ways for managing (urgent) requests from customers receive ## Current setup -In case of urgency, customers can open urgent tickets by sending an email to urgent@giantswarm.io. This will automatically create a ticket in Opsgenie. +In case of urgency, customers can open urgent tickets by sending an email to our urgent mail address. This will automatically create a ticket in Opsgenie. -In case of non-urgent need, customers can open tickets by sending an email to support@giantswarm.io. This will automatically be forwarded to the #support channel in Slack. +In case of non-urgent need, customers can open tickets by sending an email to our support mail address. This will automatically be forwarded to the #support channel in Slack. While this works -also thanks to the fact that the tickets are broadcast- we reckon that, as Giant Swarm grows and gathers customers, having such general entry points can become hard to scale and manage. @@ -64,7 +64,7 @@ Let's consider customer `shiba`. We can create a dedicated email address `shiba@ This proposal relies on using the `+` sign trick to correctly redirect requests. -We can define two email addresses: `urgent@giantswarm.io` and `support@giantswarm.io`. +We can define two email addresses like we have already, one for urgent and another for support. Let's consider customer `shiba`. We can discern between their requests depending on the additional information present after the first `+` sign. Some examples could be: @@ -100,7 +100,7 @@ The following questions arise for both proposals: Considering the pros and cons of each solution and the number of comments received, I believe we can proceed as follows: -- Only use the support@giantswarm.io and urgent@giantswarm.io email addresses +- Only use the support and urgent email addresses - With `support`, we only specify the customer name, so that the message is forwarded to the customer's Slack channel: `support+customer@giantswarm.io` - With `urgent`, we only specify the area, so that the message is forwarded to the correct area in Opsgenie: `urgent+area@giantswarm.io`. The areas are the following: