Meta-Meetup 2019-05-16

Agenda

Talk selection
Responsibilities for 23.05.
- MC'ing
- Greeting
- Counting participants
- CoC person
Lightning talks..?
Howtos/Riders/FAQ for..:
- speakers
- sponsors
- participants

Björn Brauer, Daniel Dembach, Angela Galliat, Lea Rosema, Tobias Weinert

(i) everyone of the orga team has a vote on talks, regardless of whether they will attend the meetup in question
(d) we decided to take three talks for the May meetup, because we feel the time was too short to collect lightning talks and set up the npm route
- the talks that were decided upon: hamburg-js/proposals#4, hamburg-js/proposals#7, hamburg-js/proposals#8

(i) responsibilities will be assigned per meetup - anyone can take a role
(a) we need to update the berlincodeofconduct.org website with current information
- Martin Kleppe should be removed as a contact person
- Angela would be interested to be listed as a CoC contact
- Tobias would be interested to be listed as a CoC contact
(i) for the May meetup there will be Martin Kleppe and Daniel and Rebecca Dembach as CoC contact persons
(a) Daniel will be MC'ing the May meetup
(a) We want to have a group of organizers greeting the attendees at the location
- While we are at XING it might make sense to have one or more persons positioned at difficult to navigate areas (downstairs at the elevator or at the top floor / entrance to the room)
(d) the greeting team will take care of counting the attendees
(d) we would like the organizers team members to stand out and be identifyable and therefore want to have badges with our names
- (a) Angela offered to create some design proposals for the name badges
- (a) Daniel and Björn will ask the XING office management for name tags
- (a) Tobias offered to try to find name tags too
(a) Daniel will send out reminder emails to ask attendees to update their RSVP

(d) we want to collect lightning talk proposals through a slimmed down issue template
- (a) Daniel will create a PR with an issue template to collect lightning talk proposals
(a) [tbc] do we also want to allow spontaneous talks at the time of the meetup?

(a) we want to introduce the present organizing team members per meetup on stage
(a) [tbc] we started discussing the pros/cons of the waitlist and seat limits
- we usually see a very high no-show rate
- it might make sense to set the seat limits higher than the available seats to acommodate the high no-show rate
- a full meetup / a meetup with a waitlist could deter people from joining
- on the other hand: in case of a limitless meetup we could see even higher no-show rates
- continue discussion next time
(a) Björn will create a doodle for the next orga meeting which should take place in the first week of June