Migrate community standups to Google Doc & CNCF-based Zoom account

[tomkerkhove]

Today, we use HackMD to take notes for our standup and @jeffhollan has setup a Zoom meeting that we are joining.

However, we are facing some issues:

• HackMD is not as straightforward as other tools and does not allow to make suggestions.
• Zoom is not automatically recording so people cannot watch standups afterwards. There is also a high bus-factor for @jeffhollan

Because of that, we have decided that we will:

• Migrate to Google Docs where everyone in the community can make suggestions for the agenda and people can collaborate on the standup notes
  • Good examples where this is already used are SMI and OpenTelemetry
• Request a Zoom Pro account with CNCF that offers it through the service desk
  • This allows all maintainers to have more permissions, automatically record and maybe even automatically publish to YouTube so that everyone can watch on-demand

Tasklist

• Request Zoom Pro account
  • Setup auto recording
  • Create YouTube channel
  • Add maintainers as co-hosts Added host key to 1Password
  • Setup auto publish to YouTube
• Migrate to Google Docs
  • Migrate content to new document
  • Provide link in HackMD
• Update our community
  • Update Google calendar
  • Post notification in Slack
  • Update "Community" page on keda.sh

[tomkerkhove]

YouTube channel - https://www.youtube.com/channel/UCQzeq2gmsf5zAVY1loGb7nQ/featured

[tomkerkhove]

For auto-publishing to YouTube there are two options:

1. Livestream standup to YouTube
2. Use 3rd party (shady) tools to achieve this

If we don't want to do this, then manually uploading is an alternative.

Any suggestions?

[zroubalik]

I would chose the simplest solution.

[tomkerkhove]

No videos on YouTube? :D